. 3011 0 obj <>stream hb```b``g`| cbpaAt##10(mfci+$mx]L:{g/[$kY/q=pmfi(uGT \~bkz~}.NF9_(b!+)PYIYIX%XU)"---4DI]U-TIUUle ggM\c@([~p)[ ,2q+UsDY\DQfUBw-T8eZ6Ol; l\refZhq0Ht0t04p4xppp5 These purchases include supplies, technology, software programs, furniture, fixtures and equipment (FF&E) and many other products and services. 2867 0 obj <>/Filter/FlateDecode/ID[<0A9AD58D8DDA564F91ECD76234D2BEC2>]/Index[2852 160]/Info 2851 0 R/Length 94/Prev 370839/Root 2853 0 R/Size 3012/Type/XRef/W[1 2 1]>>stream On April 6, 2020, we provided a framework (Framework) to assist deputy heads in making decisions regarding who should receive what equipment, and how such equipment should be provided. , the requirement in the directive will apply. to uphold the obligations of the Crown with respect to Indigenous peoples. If a department has an immediate need, Procurement Services may confirm an order with a vendor after the proper acquisition method has been selected and executed. Please allow plenty of lead time when using the system for the first time. When placing an order, the individual should identify himself/herself and give the applicable AOPO purchase order number. Requisitions are prepared by the using departments using the electronic requisitioning tool. Acquire logistics support, supplies and services from states allied or associated with Canada under a mutual logistic support arrangement during the execution of combined exercises, training, deployments, operations, or other cooperative efforts, provided all related transactions are executed within the approved resource envelope for the activity being supported and subject to a request and authorization from the Minister of Public Services and Procurement Canada when required. Emergency limit previously approved for the Minister responsible for International Development: Contract (including starter contracts) that is part of an international development assistance program or project up to $4,000,000, Until June13, 2022, non-competitive services contracts in response to pressing emergencies for investigations and monitoring of financial institutions, or in the context of taking control of a financial institution, to act as an agent of the Superintendent up to $4,000,000. public disclosure of contracts awarded to Indigenous businesses, reporting on procurement planning and performance against the 5% target. While these instruments are considered most relevant to departments ability to comply with the requirements in this directive, the list should not be considered exhaustive. Commodities or contractual services available only from a single source, may be exempted from the bid requirements when the University certifies and documents that there is only one source of supply capable of meeting all specifications, terms and conditions to the Universitys satisfaction. When deemed in the best interest of the School Board, the School Board may give consideration to and approve purchases from State Contracts issued by the State of Florida Department of Management Services. For information regarding services provided by Shared Services Canada, contact Shared Services Canada at The expected results of this directive are as follows: 3.2.1 Materiel is managed in a manner that enables operational outcomes, demonstrates sound stewardship and . SSC.pvr-arf.SPC@Canada.ca These include: The using department must comply with all University guidelines and directives regarding the safety, storage and disposal of hazardous materials (Hazmat). Type text, add images, blackout confidential details, add comments, highlights and more. Purchases from $10,000 to $24,999.99 are procured via a Request for Quotation (RFQ) to a minimum of three (3) vendors selected from the Vendor List. The purchase order provides the contract between UF and the supplier. (Must be flexible with hours; may require working varying shifts) Reports to: Foreperson - Fleet Operations. Contracts of less than $100,000 do not require a payment and performance bond. /, Planning for contracts awarded to Indigenous businesses, Required withholding from amounts paid to non-residents providing services in Canada, Directive on the Management of Communications, Guidance for Drafters of Treasury Board Submissions, Treasury Board of Canada Secretariat Public Enquiries, Final Agreements relating to Comprehensive Land Claims and Self-Government, Aboriginal and Treaty Rights Information System, Agreement Between the Inuit of the Nunavut Settlement Area and Her Majesty the Queen in Right of Canada, Policy Notices and Treasury Board CircularsContracting page, TPSGC.PAApprovisionAutochtone-APIndigenousProc.PWGSC@tpsgc-pwgsc.gc.ca, Applies to call-ups against a standing offer established by Public Services and Procurement Canada. All bids and requests presented on this page are subject to change by way of an addendum. For interpretation of any aspect of these mandatory procedures,contact the height: 2.25em; Our Vision: To ensure every student has a promising and successful future. Type text, add images, blackout confidential details, add comments, highlights and more. endobj Oversees vehicle operations for the Texas region. Procurement involves the acquisition of equipment, furnishings, supplies, construction services, maintenance services, professional and contractual services for the University within pre established budgetary constraints. In order to support the deputy head in fulfilling disclosure and reporting requirements: The requirements in this section of Appendix D of the directive come into effect immediately on October 28, 2021. font-size: 1em; Where the Treasury Board has approved an increased amount of a competitive architectural and engineering services contract, the contract amounts stated can be amended by $250,000 for competitive contracts and $100,000 for non-competitive contracts. This site is for the exclusive use of OCPS employees. Rates charged must not exceed the normal rates for such services. Vendors will have to register in order to receive bid solicitation notifications. 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Requests for Proposals are often used for purchases of professional services, specialized services or equipment of a highly technical nature. Treasury Board of Canada Secretariat Many updates and improvements! Purchases $10,000-$74,999 Written quotes from three or more vendors or written justification why quotations were not obtained. This site uses cookies to enhance site navigation and personalize your experience. In addition to price, award is made on the basis of evaluating several criteria, including experience, qualifications, M/WBE participation, past performance and other factors. The RFQ form details items being purchased and OCPS specifications. Concealed damage must be officially reported to the freight company timely after the company delivers the items to the University. A contract or contractual arrangement may be entered into without the approval of the Treasury Board, if the amount payable, including all applicable taxes, fees and amendments, does not exceed the stated limit in .connected button { Edit your ocps a4 online Type text, add images, blackout confidential details, add comments, highlights and more. It is expected that departments will exercise sound stewardship in the management of equipment purchased with public funds and follow normal procedures, in accordance with the Policy on the Management of Materiel, for the tracking, retention, maintenance and recovery or divestiture of equipment. University Property Services will hold the Report of Survey until the new item is received and will process the trade-in when the new item is put on the Property Master File. If awarding based on a publicly solicited contract, the quote should reference the contract number. Identifies additional roles and responsibilities of the VHA Procurement and . OCPS Procurement Services is using VendorLink starting May 1, 2017. If VA replaces its core automated financial and logistics management systems, the new system(s) is expected to draw historical and operational data from existing VA . Government of Canada The law also states that unsolicited goods shall be deemed a gift and recipient may use or dispose of them in any manner without obligation to the sender. Services must be at regulated prices or at prices accepted by a regulatory mechanism, including electricity, gas, water, sewage disposal, heat, postage and telecommunications, and the contract does not involve negotiated installation or capital charges in excess of $200,000. Interest on leases or deferred payment commodity contracts is defined as a commodity and is subject to the bid requirements if the interest exceeds $75,000 over the term. } If a Project Number has been assigned and the project is to be awarded to a contractor covered by a publicly solicited contract (UF or adopted), or appropriate quotes have been obtained, a requisition should be submitted with quote(s) attached. Notify Procurement Services in writing with a copy of the companys receipt, the purchase order number, the carriers name, and the date of receipt. These Directives and Procedures will focus on the procurement or purchasing process. If you are not sure about the different recycling programs on campus, visit the Physical Plant Division, Grounds Department website. Lower level. font-size: 1em; The University standard contract for services is available from the Procurement website under Forms. Texas. Basic and exceptional limits apply. 0 When determining the best approach going forward to better equip and accommodate employees, plans and processes should be established for the maintenance and allowable use and recovery of Crown assets and equipment in the longer term, including the return of assets when employees return to the workplace. Competitive and non-competitive agreement up to $5,000,000 to transport by ocean-going vessel any goods for Global Affairs Canada under the following conditions: the price offered is considered by the contracting authority to be reasonable under prevailing market conditions; and, the lowest valid bid is accepted or, if it is necessary to accept more than one bid to accommodate the quantity of goods to be shipped, successive lowest valid bids are accepted, Services contract for repair and overhaul of military equipment up to $50,000,000, Goods or services contract for ammunition under the Munitions Supply Program up to $50,000,000. An approved , Departments should include price quotes to reflect the trade-in price is of market value. Inform employees of their responsibilities under this policy; provide them with information about sustainable procurement opportunities. #email { Any purchases from State Contracts over $50,000 require School Board approval. Draw your signature, type it, upload its image, or use your mobile device as a signature pad. All bids and requests presented on this page are subject to change by way of an addendum. height: 2.5em; programs and services that the Government of Canada and Canadians rely on are maintained. PC#: 6180-2. By using this site you agree to our use of cookies as described in our, ocps management directive purchasing new equipment. No University property may be removed or disposed of without first obtaining the approval of Asset Management Services. Learn more about the importance of ethical purchasing: Nothing in this directive should be construed as requiring the purchase of products that do not perform adequately or are not available at a reasonable price. University Procurement Services reports to the Office of the Chief Financial Officer. Vendor Registration Fort Worth Texas 76102 } Role of purchasing If you do have a purchasing department, then a purchasing policy helps you elevate the value of the procurement department. A change request can be issued to modify quantities, unit price, due date, delivery schedule or location or to cancel the purchase order. 4 0 obj Complete and correct preparation of the requisition expedites the purchasing process. padding: 25px; Guidance regarding receiving can be found on the Disbursements website: Claims for Loss or Damage in Shipment. width: 100%; take effect on May 13, 2021 and replace the following instruments: The Directive on the Management of Procurement has been amended to include a new The University of Florida will have a recycle container available within a reasonable distance of soda machines and in all dining establishments where canned or bottled drinks are served: University of Florida should promote the use of recycled and other environmentally preferable products by publicizing its sustainable procurement program. The current Directive on Telework does not cover situations such as this, but rather contemplates employee-initiated remote work under normal conditions. You can also download it, export it or print it out. Suggestions may be selected). Confirming Purchase Orders. For additional information, please reference the OCPS Vendor Guide. Pay Grade: 807. Sign it in a few clicks Draw your signature, type it, upload its image, or use your mobile device as a signature pad. Just defining the role of purchasing will not help increase procurement engagement with stakeholders. Send ocps management directive a 4 reporting form via email, link, or fax. Includes services with a railway, telegraph, telephone, or power company for permission to attach wires to poles belonging to the company. . For enquiries,contact us. Display all awarded Purchasing Bids and Requests for Qualification(RFQ). effective as of April 1, 2022. Instead, contact this office by phone or in writing. Receiving. Directive on the Management of Procurement width: 35%; Procurement functions also include preparing budget estimates; preparing bid specifications; initiating formal quotations, proposals and bids; conducting public bid openings; evaluating bids; and negotiating and awarding contracts. Departments should use the list composed in this document as a guideline and may add or modify the list as needed. Instead, contact this office by phone or in writing. University of Florida Board of Trustees must be named additional insured on the general liability and auto liability policies. } } Contracting Authority other than Procurement, 5. background-color: rgb(255 255 255 / 15%); } Decisions taken in this regard should respect, among other considerations: The Framework covers the provision of equipment in circumstances where the duty to accommodate is not engaged. Goods agreement to supply edible agricultural products as part of a foreign aid program up to $10,000,000 under the following conditions: bids are reasonable under prevailing market conditions, the lowest valid bid is accepted or when necessary to obtain the tonnage demanded, successive lowest valid bids are accepted; or, when bids include Freight Aboard Ship multiple ports, the lowest valid bid or, when necessary to obtain the tonnage demanded, successive lowest valid bids that result in the lowest total cost to the recipient country are accepted. AOPOs are designed to expedite the acquisition of urgently, and/or frequently, needed supplies or services and to reduce administrative costs in accomplishing small purchases by eliminating the need for issuing individual purchase orders. Management Directive A-13 Purchasing Card Oversight and Use State Board of Education Rules State Board of Education Rule 6A-1.012 - Purchasing Policies . padding: 15px; .connected { stream Guidelines for Certain Types of Purchases, Dioxins and Tri-, Tetra- and Pentachlorophenol, Fall protection devices (harnesses & lanyards), Personal monitoring or detection equipment (confined space meters, gas meters, survey meters and dosimeters, etc. Code of Ethics and Standard of Conduct, 10. font-size: 1.25em; and must contain the following information: Orders against AOPOs may be made verbally by an individual authorized to place orders against the agreement. Request Accommodations (English) / Solicitud de Acomodacin (Spanish)due to disability. 2006-232. Search all bids and Requests for Qualification(RFQ), open and closed. Click to upgrade, Reproductive Health and Disease Education, Environmental Compliance & Sustainability. 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