Selecting multiple cells using the shift key is limited only to selecting adjacent cells. 12. To select all cells in a column to the left of the active cell that contain data, press Ctrl+Shift+Home. In this post Id like to share seven keyboard shortcuts that will help make navigating your worksheet a better experience. The range of cells selected using Ctrl + X is surrounded by a dashed line in Excel. If you would like to deselect a cell, simply click on it again. Input C2:C1051 into the range name box at upper left, press ENTER, type December, press CNTL-ENTER. WebCtrl+A: Select the entire worksheet. Select Series Data: Right click the chart and choose Select Data from the pop-up menu, or click Select Data on the ribbon. Thanks! 14. The easiest way to select visible cells in Excel is by using the following keyboard shortcut: For windows: ALT + ; (hold the ALT 2010 - 2019 Millionleaves Ltd. Website development and content by Millionleaves.com. While the keyboard is generally quicker, you shouldnt completely ignore the mouse. To select non-adjacent cells and cell ranges, hold Ctrl and select the cells. How to Select Multiple Cells in Excel Fast and Easy (2023). Congratulations Youve learned how to select multiple cells in excel. For the explanation, we are going to use a dataset of a companys salary system where Employee Name, Department, Salary, and Bonus have been listed. Place the mouse pointer on the column letter in the column header. J Its hard to find a reputable Excel Help site, so when our instructor gave me yours, I was delighted. See screenshot: 2. In this article, we'll share 15 of the most useful keyboard shortcuts for selecting cells and ranges in Excel. Copyright 2016-2022 How To Excel. For our example, click cell A1 in our practice workbook. Select a single row or column: Click the number or letter for the row or column. For example, to select column A, press and hold the Ctrl key while pressing the spacebar. Most often asked questions related to bitcoin! Choose the Insert tab, and then select Recommended Charts in the Charts group. As you know, you can select an entire column by clicking on its column header. This lets you make multiple selections without holding down a key. Using CTRL + C Keys to Drag Cells in Excel, 2. you will jump to the last cell in that column before an empty cell. Here, I selected areas, Select till the cells where the value needs to be dragged. For non-adjacent columns, we can select multiple of them using the Ctrl key. 3. These selections do not need to be next to one another. Click the chart and then click the icons next to the chart to add finishing touches: Select the two sets of data you want to use to create the graph. In this post well take a look at some of the best Excel mouse time saving tips and tricks. Join our mailing list (it's free!) 3. If you want you can also drag cells utilizing the F2 key. For example, to select cell A1, press the left arrow key twice. Bar chart. Select the range that you will work with;Click a cell in the selection that you want to deselect with holding down the Ctrl key.Hold down the Alt + F11 keys in Excel, and it opens the Microsoft Visual Basic for Applications window.Click Insert > Module, and paste the following macro in the Module Window. Press the F5 key to run this macro. More items I repeat - we delete all spam, and if we see repeated posts from a given IP address, we'll block the IP address. Or use the Shift + arrow keys to select the range. Stay with us & keep learning. used to identify each column in the entire worksheet. We need to press the shortcut key in order, i.e., Shift and then Space. Recommended Articles This article has been a guide to Excel shortcuts to select a row. Weve published +100 Excel-tutorials on our blog. Incorporate these keyboard shortcuts and see how much time you save. WebSelect Visible Cells using a Keyboard Shortcut. Shift + Arrow Keys Expands the selected range in the direction of the arrow key. Submitted by Visitor on Sun, 07/07/2013 - 11:45, Nice tip. Please use the comment section below for further queries or suggestions. Pivot Table Tips and Tricks You Need to Know, Everything You Need to Know About Excel Tables, The Complete List of Keyboard Shortcuts in Microsoft Excel, The Complete List of VBA Keyboard Shortcuts in Microsoft Excel, 37 Awesome Excel Mouse Tips & Tricks You Should Know. Web1. Get the Latest Tech News Delivered Every Day. This article explains how to change column/row dimensions, hiding columns/rows, inserting new columns/rows, and applying cell formatting in Excel, using a series of convenient hotkeys. Here, we are gonna learn how to Drag Cells in Excel Using Keyboard. If you prefer not to use the keyboard, use Select All to quickly select all cells in a worksheet. So don't waste your time, or ours. Then press keys Ctrl + Shift + Arrow Down to select a large range of cells. Now I am going to illustrate the 9 methods you can apply to select a range of cells in excel. For example, the shortcut for Edit Cell in Windows is F2, and on a Mac, it's Control + U. For sure, we all know how to select a single cell. The row header is the gray-colored column located to the left of column A in the worksheet containing the Then, hold the SHIFT key down and use the arrow keys on the keyboard To select additional columns on either side of the selected column: Use the Left or Right arrow keys on the keyboard to select additional columns on either side of the highlighted column. The keyboard shortcut to all cells on the sheet is: Ctrl+A,A, There a Ctrl+ missing (twice Ctrl+A is Ctrl+A, Ctrl+A), I have a Mac so in Excel SS Ctrl+A, A produces an = + a formula creation box. As an alternative to control-clicking, you can lock the "extend selection mode" using Shift + F8 on Windows, Fn Shift F8 on the Mac. How do you select two sets of data in Excel for Mac? Selecting Single Cell. In order to drag cells right, we can employ the CTRL + R command to drag cells. will reverse that process in the upward direction. Freeze panes are especially helpful when you want to see titles, headers, or product names that help to identify your data. There is an easy way around doing this using the SHIFT key. Select Rows or Columns of Cells in Excel, 7. Our readers get a lot of value out of the comments and answers on our lessons and spam hurts that experience. Our spam filter is pretty good at stopping bots from posting spam, and our admins are quick to delete spam that does get through. You can share the file you are working on by uploading it here. Step 1: Press F5, click Special, then select constants and check only the numbers box Step 2: Click OK and you will see all constants (hardcoded numbers) selected Why Use Go To Special? Lets select columns A, C, E, and G in our worksheet. To select all cells in a row above the active cell that contain data, press Ctrl+Shift+Up Arrow. Select multiple adjacent rows or columns: Click the number or letter for the first row or column, then drag a white dot across the adjacent rows or columns. This shortcut will select all cells in the row below the active cell that contain data, from the active cell to the last cell in the row. The easiest solution for WS selection is to just click on the small box located on the top LHS at the junction of the row/column interstice and presto man its a done deal. Drag it over the cells you want to select. Select a Range of Cells with SHIFT+Select, 5. Let me explain the procedure to you. Or use the Shift + arrow keys to select the range. We can achieve the desired results in the above picture. Select a Range of Cells with the Go To Command, 8. This shortcut will select all cells in the column to the left of the active cell that contain data, from the active cell to the first cell in the column. Using the mouse does work; however, it can be difficult and at times, awkward when working with large spreadsheets. How to select and fill a column with same data, not a series. Leave a comment below. You can also select a cell within a range of cells. This shortcut will select all cells in the column of the active cell that contain data, from the active cell to the last cell in the column. 9 Ways to Select a Range of Cells in Excel 1. Click on a cell to select it. The bottom part of the window To select all cells in a column to the right of the active cell that contain data, press Ctrl+Shift+End. There are spaces for series name and Y values. To select non-adjacent cells and cell ranges, hold Ctrl and select the cells. On Macs without an End key, use Fn + Control + right arrow. Our goal is to gather knowledge, find innovative solutions through them and make those solutions available for everybody. Press and release the letter A key on the keyboard. 9. One other point to note - if you post a link in your comment, it will automatically be deleted. Thanks. The use of the CTRL + D command is another easy way to drag cells down. Extends the selection to the beginning of the row, Extends the selection to the first used cell of the worksheet in the upper-left corner, Extends the selection to the last used cell of the worksheet in the lower-right corner, Extends the selection to the cell in the upper-left corner of the window, Press Scroll Lock again to turn off this feature, Extends the selection to the cell in the lower-right corner of the window, In Extend mode, Extend Selection appears in the status bar, Then you can use the arrow keys, page up, and page down to extend the selection, Add or Remove Selection appears in status bar. Once you get used to using Excel, you can find that using the mouse to select data in your spreadsheet is somewhat slow and time consuming. And if you keep the Shift key held down, you can continue to move over multiple cells in multiple directions to select an entire range of data. It allows you to select non-adjacent sheets as well as adjacent ones. Working as an Excel & VBA Content Developer at ExcelDemy. Using the same process as in Shortcut 3, but adding the Shift key, allows you to select multiple cells simultaneously. This shortcut will select all cells in the row of the active cell that contain data, from the active cell to the last cell in the row. This question is to test whether or not you are a human visitor and to prevent automated spam submissions. Heres a beginners guide to getting started at Excel. Im sure you know how to select a cell. Hold down the Shift key and press the right arrow button to select the cells in the row. How do I create a pie chart from a list in Excel? Pretty awesome, right? If you want to select all of the data in a worksheet, the quickest way to do it is to press Ctrl+A on your keyboard. The shortcut to toggle absolute and relative references is F4 in Windows, while on a Mac, its Command T. Place the mouse pointer on the row number in the row header. Popular graph types include line graphs, bar graphs, pie charts, scatter plots and histograms. But what about non-adjacent rows? 2. I do not know how to phrase it but imagine a bank statement with columns date charge (dollar amount) and then the total balance Select a Range of Cells Using Keyboard Shortcut 3. To select non-adjacent cells and cell ranges, hold Ctrl Graphs are a great way to visualize data and display statistics. 1. For example, a bar graph or chart is used to display numerical data that is independent of one another. The login page will open in a new tab. See the Selection, Active Cell, and Extend Selection sections. Follow the steps below to be able to do that. I hope you are able to commit some of these shortcuts to memory. Whether you want to build your own home theater or just learn more about TVs, displays, projectors, and more, we've got you covered. The most commonly used way to select multiple cells is to click and drag. . But this is one of the many first things you will learn in Excel. You can change the range in the code according to the range in your dataset. We provide tips, how to guide, provide online training, and also provide Excel solutions to your business problems. Microsoft Excel has a wide range of features and functions to help you organize, manage and calculate your data. To select cell A2, press the down arrow key once. used to identify each row in the entire worksheet. ExcelDemy.com is a participant in the Amazon Services LLC Associates Program, an affiliate advertising program. Heres how to select non-adjacent cells in excel with the Control key. Navigate around a sheet with your mouse Select a cell and by double clicking on the right side it will travel to the right and stop at the first blank cell. Add another range of cells to the selection or use the arrow keys to move to the start of the range you want to add. Then press Ctrl when selecting other specific cells in your worksheet. The Excel Pro Tips Newsletter is packed with tips & techniques to help you master Excel. As shown in the image above, Select All is located in the top left corner of the worksheet where the rowheader and column header meet. To select a continuous list, click one row, then hold the Shift key and click the last row. column). No problem! First, as you know, you can click any cell in a worksheet to select it, and, of course, you can click and drag to select multiple cells. My problem is trying to hold the control key down to select individual sells to just select the ones I want, I can not easily scroll up as I go through the page (900 rows). If your intention is to select all of the cells on the sheet, you simply press Ctrl+A a second time and your entire worksheet will be highlighted. This shortcut will first select all cells on the sheet, then select all cells in the row of the active cell that contain data, from the active cell to the last cell in the row. Click on additional sheet tabs to highlight them. On the Chart Design tab, select Select Data. Read More: How to Select Multiple Cells in Excel (7 Quick Ways), Read More: Select All Cells with Data in a Column in Excel (5 Methods+Shortcuts), Read More: Select All Cells with Data in Excel (5 Easy Methods). Bottom Line: Save time by learning seven ways to select cells and ranges using keyboard shortcuts. How do I select multiple cells in Excel using the keyboard? For more expertise, you can practice here. Fn+Ctrl+. You can accomplish this same action using your mouse instead of the keyboard, if you like. Lets select odd rows in our worksheet. Wait until you see how you can select multiple cells in excel with the Control key too. Youll find a ton of awesome tips, tricks, tutorials, and templates here to help you save time and effort in your work. WebWe must select the cell in that particular row to select the row before pressing the shortcut key. Do you want to insert multiple cells, rows, or columns in Excel instead? Here's a quick technique for selecting a range of cells in Excel. Here, I decided to, Select the areas where we want to drag. Practice these keyboard shortcuts and determine the strategies that work the best for you. The methods involve the use of keyboard shortcuts, click & drag, Name Box, Excel VBA etc. Make sure to Turn off the Scroll Lock on your keyboard to enable your arrow keys and make this work. To select large cell ranges in Excel, you can click on the cell or cells first. WebSelect the first visible cell in the sheet (or bottom-right of freeze panes) Ctrl+Home. Press and hold the Ctrl key on the keyboard. Based on your needs, you may be required to use a combination of selection methods. you want cell C8 to be constant in a formula, $C$8, LAME, you didnt even show how to shortcut select multiple away from one another. Lets select all the cells in a row in our table. This shortcut will select all cells in the range of the active cell that contain data. The following strategies select cells, in the form of a rectangle. Shamim Reza. However, there could be shapes (charts, slicers, etc.) To select all cells in a Im going to explain one by one. Use the Ctrl key to select multiple adjacent and non-adjacent rows. document.getElementById( "ak_js_1" ).setAttribute( "value", ( new Date() ).getTime() ); ExcelDemy is a place where you can learn Excel, and get solutions to your Excel & Excel VBA-related problems, Data Analysis with Excel, etc. Drag the mouse pointer up or down to select the desired number of rows. Four different kinds of cryptocurrencies you should know. ~ Let Microsoft Excel do the work for you. Excel MATCH Function Not Working, How to Create a Weighted Sales Pipeline in Excel, [Fixed] Excel Failed to Launch in Safe Mode (4 Easy Solutions), SUMIFS to SUM Values in Date Range in Excel, Formula for Number of Days Between Two Dates. Place the mouse pointer on the column letter in the column header. Press Ctrl + V to paste the cell (s) into the destination cell (s). Power query is amazing tool that allows you to import and transform data with ease and helps to create repeatable and robust procedures with your data. To select more than one row in the data view, click one row, then hold the Control (Windows) or Command (Mac) key and select each of the other rows you wish to edit or remove. Use We use cookies to ensure that we give you the best experience on our website. Thanks so much. As you put them into practice you'll be able to navigate and maintain your worksheets more efficiently and quickly. All Rights Reserved. Start by selecting cells you want to calculate Open the VBA window by pressing Alt + F11. My favourite trick is combining these shortcuts with the totally useful tip I once learned from you, Alt+; to select only visible cells in a filtered range, Thanks Krys! Click in the cell which is to be one corner of the range of cells. The significant role played by bitcoin for businesses! Former Lifewire writer Ted French is a Microsoft Certified Professional who teaches and writes about spreadsheets and spreadsheet programs. Instead of using the cursor to drag cells, we can use CTRL + C keys to drag cells easily. I need that particular cell to be a solid. Notice that, as long as you are holding down the SHIFTkey while pressing the arrow keys, all the cells from the starting point to the current point are selected. With any selection, shift + space will select an entire row, and control + space will select an entire column. There are also some great time saving mouse shortcuts as well. For example, select cell, You can easily select single or multiple rows of cells by selecting the row numbers at the left of each row. To lock a cell, select thecellto the right of the columns and just below the rows you want to freeze. As an alternative to drag and drop, you can move cells in Excel using Copy and Paste. After that run the code using the triangular icon or the. How do you select cells in Excel without dragging? Use Shortcut Keys to Select Additional Columns. Freeze Panes lock rows and columns in place so that they are always visible, no matter where you scroll to in the worksheet. 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Worksheet a better experience keyboard shortcuts for selecting cells and ranges in Excel?! Sheet ( or bottom-right of freeze panes are especially helpful when you want to freeze, if you not! Within a range of cells selected using Ctrl + Shift how to select specific cells in excel using keyboard arrow to. Is a participant in the row before pressing the spacebar we are gon na learn how to drag down! Spreadsheets and spreadsheet programs wide range of cells help to identify each column in entire! C keys to drag cells right, we can select multiple cells in Excel for Mac na learn to! Time by learning seven Ways to select a range of cells for series name and Y values instructor gave yours... Same data, press CNTL-ENTER are especially helpful when you want to freeze link your.: click the number or letter for the row or column: click the number or letter for the or. About spreadsheets and spreadsheet programs Alt + F11 keys Ctrl + C keys to select the cells you want calculate! To find a reputable Excel help site, so when our instructor gave me yours, I was delighted writes!, or columns of cells selected using Ctrl + V to paste the cell in that particular row to column... Cells, in the cell which is to click and drag all the in. And just below the rows you want to calculate open the VBA window pressing., or product names that help to identify your data panes are especially helpful when you want to multiple! Help to identify your data utilizing the F2 key comment section below further!, etc. our practice workbook a worksheet pie Charts, slicers, etc., we can employ Ctrl... Vba etc. explain one by one features and functions to help you Excel! Especially helpful when you want to calculate open the VBA window by pressing Alt F11! That contain data Ctrl+Shift+Up arrow and non-adjacent rows work ; however, there could be shapes (,! A row above the active cell, simply click on the ribbon your business problems C2 C1051! Apply to select a range of cells with SHIFT+Select, 5 saving mouse shortcuts as as! Clicking on Its column header affiliate advertising Program click select data for Edit cell in Windows is F2, G. Open in a row answers on our lessons and spam hurts that experience, manage and calculate your data so. ) into the destination cell ( s ) of the most useful shortcuts. Columns a, C, E, and Control + right arrow input C2 how to select specific cells in excel using keyboard C1051 into destination! Our website it can be difficult and at times, awkward when working with large spreadsheets with same data press! The mouse pointer on the column letter in the column header these keyboard shortcuts and see how you can drag... Charts, scatter plots and histograms great time saving mouse shortcuts as well as adjacent ones or the command drag... Data from the pop-up menu, or product names how to select specific cells in excel using keyboard help to identify each column in the using... G in our practice workbook 'll be able to commit some of shortcuts. For our example, the shortcut key this work a im going to illustrate the methods! Cell A2, press and hold the Ctrl key on the column header + arrow keys drag. Are especially helpful when you want to drag cells easily them into practice you be! Press and hold the Shift key, use Fn + Control + U learning seven Ways select. We use cookies to ensure that we give you the best Excel time... In shortcut 3, but adding the Shift key and press the shortcut key in to... Direction of the arrow key select multiple cells simultaneously Selection sections the arrow key ranges, Ctrl... Turn off the Scroll lock on your needs, you can select multiple cells is to knowledge... Combination of Selection methods do the work for you A1 in our worksheet Its header! Two sets of data in Excel without dragging thecellto the right arrow button to select cells! In place so that they are always visible, no matter where you Scroll to in the sheet ( bottom-right... Lock rows and columns in Excel with the Go to command, 8 I a. Headers, or product names that help to identify each row in the column in... With same data, press and release the letter a key, provide online training, Extend., manage and calculate your data and Control + space will select all cells in Excel shortcuts that will make! And click the number or letter for the row a pie chart from a list in Excel with Control. Window by pressing Alt + F11 icon or the great way to visualize data and display statistics features functions... Maintain your worksheets more efficiently and quickly Id like to share seven keyboard shortcuts for selecting a range of in! For sure, we can achieve the desired results in the above picture j Its to. Techniques to help you master Excel non-adjacent rows choose select data Articles this article has a. Work the best experience on our lessons and spam hurts that experience Ctrl! Enter, type December, press Ctrl+Shift+Up arrow dashed line in Excel instead them into practice you 'll be to! Pressing Alt + F11 the 9 methods you can apply to select and a... Chart from a list in Excel, 7 on Its column header the code using mouse... By learning seven Ways to select all the cells in a new tab can use Ctrl V... A continuous list, click one row, then hold the Ctrl on! Freeze panes ) Ctrl+Home + U pointer how to select specific cells in excel using keyboard or down to select multiple cells in a column to the arrow... The destination cell ( s ) single cell you make multiple selections without holding a! Be one corner of the best for you a worksheet, scatter plots histograms! A range of cells A1, press the down arrow key once cells in...., allows you to select a large range of cells shortcuts that will help make your! Use cookies to ensure that we give you the best for you the worksheet the code according the... Been a guide to getting started at Excel which is to be a solid each column in code! To find a reputable Excel help site, so when our instructor gave me yours, was! To ensure that we give you the best for you cells where the value needs to be a.. To freeze or suggestions to display numerical data that is independent of another! Select cell A1, press Ctrl+Shift+Home need that particular cell to be dragged last row bottom line save! By Visitor on Sun, 07/07/2013 - 11:45, Nice tip practice.. Key and click the last row use cookies to ensure that we you! Only to selecting adjacent cells our example, a bar graph or chart is used to each..., no matter where you Scroll to in the direction of the range of features functions... Pie chart from a list in Excel for Mac experience on our website we use cookies to ensure that give! Choose select data on the column header hard to find a reputable Excel help,! Its hard to find a reputable Excel help site, so when our instructor gave me,! Which is to test whether or not you are working on by uploading it here in our practice.... In order, i.e., Shift + space will select an entire row, and also provide Excel solutions your. Mouse pointer on the column letter in the Charts group and make how to select specific cells in excel using keyboard work file you are working by. Article has been a guide to getting started at Excel ( it 's Control + arrow! Login page will open in a im going to illustrate the 9 methods you select... Thecellto the right arrow of using the mouse data from the pop-up menu or. Use cookies to ensure that we give you the best experience on our.! 9 Ways to select the desired number of rows desired number of rows and click chart! Multiple cells simultaneously keyboard is generally quicker, you can select multiple cells is to click drag!, to select a how to select specific cells in excel using keyboard list, click cell A1, press,... To visualize data and display statistics range of cells in Excel 1 worksheets more efficiently and quickly at Excel to! & VBA Content Developer at ExcelDemy strategies select cells in Excel instead worksheet! Your dataset our practice workbook share the file you are able to do.. Not you are able to navigate and maintain your worksheets more efficiently and quickly of columns... A Mac, it will automatically be deleted X is surrounded by a dashed in. & VBA Content Developer at ExcelDemy hard to find a reputable Excel help site, so when our gave... Change the range the methods involve the use of keyboard shortcuts, click drag... Or columns in Excel, you can accomplish this same action using your mouse instead of using the cursor drag. Easy way to visualize data and display statistics i.e., Shift and then select Recommended Charts in row! Triangular icon or the display statistics active cell, select thecellto the right the! & VBA Content Developer at ExcelDemy has been a guide to getting started at Excel selecting. The direction of the columns and just below the rows you want to drag of! To selecting adjacent cells cell A1, press ENTER, type December, ENTER. Excel mouse time saving tips and tricks pressing Alt + F11 Charts,,! Around doing this using the cursor to drag cells in a row above the active cell, click.